How Not to Get Service Down Under

On occasion, I’m asked if a friend/colleague/acquaintance/”state your name” can guest post a recent customer service experience. I wish there were more offers of good experiences than bad but those are the ones that seem to leave the biggest impression. This week’s Upsell is from Ian from Melbourne, Australia. Yes, we haven’t cornered the market on bad service.australia 150x150 How Not to Get Service Down Under

We had a booking for four and, upon arrival and a luke warm greeting from  the host, my wife and I were seated to await the other two of our party.

We asked for some water and I was most surprised when the waiter leaned across, in front of my wife, to pour my glass. This, it seems, is standard at Va Tutto though not in any other fine dining restaurant that I have been to.

When the other two of our party arrived, we ordered some wine and a beer. Yet again the glasses were poured from one point while the waiter poured over the table.

(Strike ONE)

Time to order and yet again I was surprised to this time see that the waiter was chewing gum continuously. This is unacceptable and you wouldn’t even see this in a McDonalds restaurant let alone a fine dining one.

My sister and brother-in-law made their meal orders and, while my wife was deciding on her order, I went to give mine. Unfortunately, we weren’t worthy of our waiters attention as she was too busy gazing over her shoulder gazing into space while I was left talking to myself. Finally,  she decided to give us her attention and we finished our order. All the time chew, chew, chew. Nice.

(Strike TWO)

frustration 150x150 How Not to Get Service Down UnderAgainst convention, our in-laws’ plates were cleared before my wife and I had finished our entrée. This was an annoyance but not as much as when our mains arrived while we were still eating. Noticing my amazement, the chewer admitted that she hadn’t even looked to see if we had finished and kindly offered to keep them warm under the heat lamps until we had finished. There is no way that I would let our fellow diners suffer through eating a meal that had been left sitting under heat lamps for any length of time so I told her to take the entrée plate and leave the mains.

(Strike THREE)

On top of this, my Pork left a lot to be desired. I would have mentioned this to any waiter who cared to ask or even come near us though we were left alone until the plates were cleared. Even though my meal was left unfinished no one cared to ask. By this point I was beyond caring and it was too late to fix anyway.

(Strike FOUR…yes, strike four)

I was asked by my mother in law how dinner was, as it was my in laws who bought us the vouchers because they recommend Va Tutto. I’m not sure who was more embarrassed but I know I didn’t enjoy telling her about our night.

Sadly, I’m noticing more and more that staff don’t seem to understand they have a job to do. In Australia, it isn’t customary to tip…do you think that impacts service? Am I too hopeful that some type of work ethic should exist?

 How Not to Get Service Down Under

“Lathered Up” QUALITY CHECK from Rocky Mountain Soap Company

I asked Rocky Mountain Soap Company, a retail store in the Mayfair Mall in Victoria B.C., about their idea of customer service and how to turn bad to good.

1) In one or two sentences, define good customer service according to Rocky Mountain Soap?
Great customer service is all about adding value to the customer’s day – over and above the benefits of the product that they have bought or might buy in the future.  At Rocky Mountain Soap, customer service means listening to the customer, identifying their needs (not ours) and providing them with a solution or sometimes even just an answer to a question – this is the essence.  People can buy soap or bath and body products anywhere.  What we do is to try to show the customer the benefits of using out products – and so if we can educate the customer about an ingredient, product usage, potential concerns, like allergies, then we have done more than just sold them a product and it is perhaps more likely that they will come back.  

rockymtn 150x150 Lathered Up QUALITY CHECK from Rocky Mountain Soap Company 2) From a retail perspective, what’s one of your customer service pet peeves?
While we strive to impart product knowledge to our customers, it can be frustrating if they are not listening.  Listening is a two way street.  If we explain that we don’t use an emulsifier in a product and that it must be shaken before use, this is for the customer’s benefit.  We have a no questions asked return policy on all our products, but when a customer returns a product because they didn’t perhaps listen carefully to us, we feel bad, not for the lost sale, but for the lost opportunity for the customer to experience a great product.  That being said, it is incumbent upon us, as product advisors to get the messaging right.  At Rocky Mountain Soap, we honestly are not into sales pitches – and so perhaps, when guests hear stuff like product usage, they are misunderstanding that it is a sales pitch.  On this front, we can do better.

3) Can you provide an example of how you turned a bad experience into a good one through customer service?
A customer came in and complained that a soap that she was using caused her to break out into a rash.  We asked her a few questions and realised that she had eczema and had inadvertently bought soap with strong essential oils, instead of our pumpkin patch soap that is designed for sensitive skin – which happens to look similar to the citrus based soap that she had picked up instead.  We refunded her money, gave her two bars of the pumpkin patch, explained “our” mistake and apologised.  She came in angry, expecting to have to argue to get a refund.  She left with a refund, the proper soap and a huge smile on her face.  She is still a customer today.


The UpSOLD! (courtesy of
@britt_morrow)
I ordered something online from Victoria’s Secret and waited about a month for it to arrive. I called them in a bit of a panic because I was leaving for Europe for a year in a week and still hadn’t received my item – turns out it got lost in the mail. They were very polite over the phone and sent me a replacement at no charge via express mail which arrived the next day.

I have had other experiences with them too to varying extents, all of which they have been nothing but polite and accommodating.


THE TIP:

Solve Don’t Sell.

It seems so simple but so few businesses seem to get it. Solve my problem, don’t sell me a service. From my own experience and 1065245 handshake 150x150 Lathered Up QUALITY CHECK from Rocky Mountain Soap Companyfrom becoming more attuned to the ups and downs of customer service since I started writing this blog, it has just become more apparent. The best service and relationships are built from pulling (the problem from the customer), not pushing (the product or service).

Pulling, not pushing.
Think of it like you’re about to walk in front of a bus. What would you rather happen?

Solve Don’t Sell.

 Lathered Up QUALITY CHECK from Rocky Mountain Soap Company

Vista 18: Up, Up and Where is my Server?

My girlfriend has been doing some work for me for my movie Twitter account and blog and since I’m not a complete jerk, I thought the least I could do was take her out to dinner. Her idea: Vista 18. I’d never been and I’m a sucker for eating while getting height vertigo. Maybe it’s just me.

THE ORDER:
Situated on the 18th floor of the Chateau Victoria Hotel, we were greeted by the hostess who directed us to a table just outside of the lounge. A little out of the way for privacy but not so679848 tate modern Vista 18: Up, Up and Where is my Server? far that it wasn’t noticeable. We ordered almost every appetizer to share (they are small) and filled ourselves with a variety of different tastes. She enjoyed a Grasshopper martini while I partook in a little Jack Daniels and Coke.  We were there for about an hour and a half before paying the $49 bill and making our way back downstairs.

THE SERVICE:
Um, were we bothering you? As your table, I didn’t mean to interrupt your night as a server but I just want a little attention now and then.

We waited at our table initially for about 10 minutes. No hi. No “be with you in a minute.” Nada. It’s not like the server was busy (there were only a few tables in the place) and it’s not like no one knew we were there (the hostess did point us where to go). But we waited.

Before I go on, I should mention the hostess. Now if you work in a restaurant or any service industry, you should have a pretty good awareness of your surroundings. Even if you’re looking away, there has to be a moment where you look around so customers aren’t standing waiting for periods of time. This hostess does not possess such talent. I’m not asking for Spider-senses…just the ability to do more than one thing at a time. It wasn’t as bad when we came in but when I went to pay the bill and stood by the debit machine…nothing. And I was 3 feet away from her. Whatever she was doing was waaaay more important than a paying guest I suppose. (I’m just getting snarky).

As for the service, it was A to B. What do you want? Here it is. Repeat.

Besides waiting for a little server love, I felt I had to go to him when my coke carbonation was flat (heck, we’d waited for a hello. How long was the quality check going to be) and make the trip to pay my bill.

It wasn’t a bad experience per se but I did feel like we were left to our own devices with not much in the way of effort. What am I tipping on?

THE CONCLUSION:

spork21 Vista 18: Up, Up and Where is my Server?spork21 Vista 18: Up, Up and Where is my Server?

Booty CallIf I don’t have anything else better going on, I’ll stop by. Yes, you are pretty to look at. It’s one of the reasons I went out with you. But I really want more. I want to feel engaged and appreciated. Sorry, I may have to look for another view.

Service Rating System:

Friend Zone - I just don’t like you in “that way.”
Booty Call - If I don’t have anything else better going on, I’ll stop by.
2nd Date – I’ll give you a second chance.
Going steady – This could be the beginning of something major.

The UpSOLD! (contributed by @PatrickTussie)
Boston Pizza’s customer service is top-notch because they are consistent, friendly and fast! My food always arrives hot and fresh, whether dining in or ordering delivery. The wait staff is friendly, courteous and polite. The wait staff always keeps my drinks refilled, something easily overlooked by other restaurants. Boston Pizza’s delivery is top-notch. My orders arrive between 15-30 minutes after ordering, the fastest delivery in this city. The food is consistently great as well. I suggest Boston Pizza on Hillside for a fantastic overall dining experience with incredible customer service.

THE TIP:
call centre 150x150 Vista 18: Up, Up and Where is my Server?I try to cover many different businesses with The Upsell. Restaurants tend to get the most focus because I’m hungry and I like to eat. One place we spend way too much time with is customer service on the phone. What is the best experience you’ve had with a call centre? Why was it the best? Please share and comment below. I want to recognize the good ones.

J27BCPM6V6S5

 Vista 18: Up, Up and Where is my Server?

Best Buy (THE FOLLOW UP) – SHHH, I’m Still Not Listening to You

A while back, I did a customer service review of a Best Buy experience. You can read the whole sordid tale but the bottom line is, there was a serious lack of listening. I don’t know if it was an ear wax problem, a loss in translation, or just a complete misunderstanding…but it didn’t go well.

Fast forward a few months and I’ve been contacted by three different representatives of Best Buy because of that blog. Good customer service? Well that’s to be decided but at least they are listening and that is nothing but positive.

The gist of the original story is this: my $50 gift certificate was mistakenly deleted at the till by the cashier and when I tried to explain this to the manager, they pretty told me I was wrong. A little explaining, a couple of their lightbulbs went on, and tada…my order was put through 30 minutes later. And now the response…

THE FOLLOW UP:
First, Jason wrote a comment on the blog saying though he’s from the U.S., he has contacts with Best Buy Canada and wants to “make it right by me.” I contact him via email and explain the issue was more they wouldn’t listennotlisten 150x150 Best Buy (THE FOLLOW UP) – SHHH, I’m Still Not Listening to You rather than the gift card (which did eventually work).

Second, a month later, Marianne from the Executive Resolution team at Best Buy Canadian Headquarters contacts me and apologizes for any “inconvenience [I] may have experienced regarding [my] gift Card in [their] best Buy Store.” (I thought the problem was they didn’t believe me). She asked for detailed info like date, store location, and if I still had the card (um, no. It was run through remember?).  Unfortunately I no longer had my receipt but apparently they can track your information down if you give them enough details. Good to know in future.

Lastly, I was told Christina, Operating Manager from the store in question: Langley, would help “resolve [my] gift card issue.” Sure enough, Christina says “I have heard it was a $50 gift card that was somehow lost in ‘cyberspace’.” (Actually no, the issue was your staff didn’t listen and somehow that seems to be continuing). Keep in mind, I’ve explained in my blog and in an email that I did actually use my gift certificate…it just took 30 minutes to get to that point.

I arranged a time that worked for me and received a bright and shiny new gift card. Um, OK.

BEST BUY Conclusion (THE FOLLOW UP):

spork21 Best Buy (THE FOLLOW UP) – SHHH, I’m Still Not Listening to YouFriend Zone - I just don’t like you in “that way.” The whole problem was the reaction from the Best Buy staff when I tried to explain the gift card issue, not the gift card. I get that this issue is hard to resolve for the customer after-the-fact. And as much as I appreciate the online issue monitoring (though a month to get the ball rolling isn’t really timely), by the time the message got to the Langley store, the manager had no idea the real reason there was a problem. Issues can’t be addressed if the internal communications fail.

Service Rating System:

Friend Zone - I just don’t like you in “that way.”
Booty Call - If I don’t have anything else better going on, I’ll stop by.
2nd Date – I’ll give you a second chance.
Going steady – This could be the beginning of something major.


The UpSOLD! (courtesy of @lacouvee)

Samuel’s by the Park - I am a board member of a small not for profit. We were looking for a restaurant that could accommodate 10 – 15 people without having to pay $35 – $50 per person, as is often the case if booking for a group. Our party was not large enough to reserve the separate dining beacon 150x150 Best Buy (THE FOLLOW UP) – SHHH, I’m Still Not Listening to Youroom, but staff kindly screened off our table from the other diners, since we had some board business to conduct.

The $20 dinner menu included soup or salad, choice of entrée and dessert – bargain prices definitely. What was not bargain was the service. Staff was attentive throughout the meal without being over familiar. Our drink orders arrived promptly; members who needed to leave early were accommodated; the food was uniformly good (quality and presentation); special dietary needs were met.

The restaurant was very busy (reservations are recommended) and yet our group never felt rushed or hurried. Brunch is served on Sundays at Samuel’s – I will return.

THE TIP:
I’ve been having a bit of a love/hate banter on Twitter recently on whether you should pay more for better customer service.
The argument is that you get what you pay for. Would you pay more to get better service? Should you have to? What do you think?

 Best Buy (THE FOLLOW UP) – SHHH, I’m Still Not Listening to You